Services Designed for Dental & Orthodontic Practices
At PNF Business Solutions we offer three core service lines: bookkeeping, insurance claims processing, and business support. Each service is delivered remotely, performed inside your existing software, and tailored to the unique needs of dental and orthodontic practices.
Bookkeeping
Keep Your Finances Organized. Know Where You Stand Every Month.
Our monthly bookkeeping service gives dental and orthodontic practices accurate, up-to-date financial records without the cost and complexity of an in-house bookkeeper. We provide dental practice bookkeeping inside QuickBooks Online or your preferred accounting platform, including Dentrix bookkeeping support, and deliver clean financials every month.
What Is Included
- Bank and credit card reconciliation
- Income and expense categorization
- Monthly Profit & Loss Statement
- Monthly Balance Sheet
- Accounts payable and receivable tracking
- Year-end preparation for your CPA or tax preparer
- Ongoing support for bookkeeping questions
Best For
Dental and orthodontic practices looking to replace or supplement an in-house bookkeeper, practices that want clean monthly financials without managing the process themselves, and small businesses needing reliable financial recordkeeping.
Fee varies based on practice size and transaction volume.
General Dental Claims Processing
Get Your Claims Paid Faster. Stop Losing Revenue to Denials.
Our general dental insurance claims processing service handles every step of the claims cycle, from eligibility verification to ERA/EOB payment posting directly into your practice management software. We work inside Dentrix, Eaglesoft, Dolphin, Orthotrac, Open Dental, Curve Dental, CareStack, and most other major platforms.
Please note: eligibility verification is performed only when patient insurance information has been provided by your office prior to the appointment. It is the responsibility of your office to collect and provide complete patient and insurance information before services are rendered.
What Is Included
- Patient insurance eligibility verification
- Electronic claims submission through your clearinghouse
- Claim status tracking and follow-up on unpaid claims
- ERA retrieval and review
- EOB review for paper payments
- Insurance payment posting into your practice management software
- Denial identification and management
- Resubmission of corrected claims
- Appeals with supporting documentation
- Monthly accounts receivable reporting
Best For
General dental practices looking to outsource their insurance billing, practices with growing AR or increasing denial rates, and offices where front desk staff are too busy handling patients to keep up with claims.
Percentage of monthly insurance collections received. You only pay when your insurance money comes in. Contact us for a custom quote based on your collections volume.
Orthodontic Claims Processing
Orthodontic Billing Is Complex. We Know It Inside and Out.
Orthodontic insurance claims are unlike any other dental billing. They require ongoing case management, precise monthly insurance billing, and coordination across multi-year treatment plans. With 27 years of dedicated orthodontic claims processing experience running parallel to our general dental claims work, PNF Business Solutions handles the full complexity of ortho claims so your team does not have to.
Please note: entering patient orthodontic contracts into your practice management software is the responsibility of your office staff. Our role begins once the patient is set up and insurance information is ready to be processed. Eligibility verification is performed only when complete patient insurance information has been provided by your office prior to the appointment. It is the responsibility of your office to collect and provide all patient and insurance information.
What Is Included
- Patient eligibility verification including lifetime orthodontic maximum and benefits remaining
- Orthodontic benefit breakdown calculation per patient
- Initial banding claim submission
- Monthly continuation and progress claim billing
- Claim timing management per payer requirements
- Electronic claims submission through your clearinghouse
- ERA and EOB payment posting into your practice management software
- Coordination of benefits for dual orthodontic coverage
- Denial management, resubmissions, and appeals
- Monthly accounts receivable reporting
Best For
Orthodontic practices of all sizes, dental practices with an orthodontic department, and any practice struggling with ortho claim denials, delayed payments, or unmanaged ortho AR.
Percentage of monthly orthodontic insurance collections received at a premium rate reflecting the complexity of ongoing ortho case management. Contact us for a custom quote.
Insurance Credentialing
Stop Losing Revenue to Credentialing Delays
Fast, accurate insurance credentialing for dental and orthodontic practices, backed by nearly three decades of hands-on dental insurance experience. Getting a new associate credentialed or adding your practice to a new insurance panel should not take months or fall through the cracks. With 27 years of orthodontic insurance claims experience and over a decade working directly in dental offices, we handle your credentialing and provider enrollment from start to finish, so your team can stay focused on patients instead of paperwork.
What Is Included
- CAQH ProView setup and maintenance, kept accurate and current so applications do not get delayed or rejected
- Insurance panel applications submitted and tracked for every payer your practice needs
- Payer follow-up with persistent follow-through until approval is confirmed, not just submitted and forgotten
- Re-credentialing management, with renewals tracked and handled before they lapse
- New associate onboarding to get incoming providers enrolled with your existing payer panels quickly
Best For
Dental and orthodontic practices adding a new associate or provider, practices expanding into new insurance networks, owners tired of managing credentialing paperwork themselves, and practices whose credentialing has lapsed or fallen behind.
Pricing
- New Provider Enrollment (Full Package): $2,500 to $3,500 flat fee, covering CAQH ProView setup and enrollment with up to 12 major insurance payers
- Additional Payer Enrollment: $250 to $300 per payer, for practices only adding one or two new panels
- Re-Credentialing / Renewal: $100 to $150 per payer, required by most insurers every 2 to 3 years
- Custom / Ad Hoc Requests: $85 to $100 per hour, for anything outside a standard package
Final pricing may vary by number of payers and provider complexity. Contact us for a custom quote. Already a bookkeeping or claims client? Ask about bundling credentialing with your current services.
Business Support
Additional Support When Your Practice Needs It.
Our business support services provide additional administrative and financial support beyond our core bookkeeping and claims processing offerings. Services are customized to each practice's needs and quoted individually.
May Include
- Accounts receivable follow-up and insurance aging review
- Denial analysis and reporting
- Insurance collections reporting
- Administrative support as agreed
Software We Support
Practice Management Software
We have experience with and can work in most major dental and orthodontic practice management software platforms. Whether your practice uses Dentrix, Eaglesoft, Dolphin, Orthotrac, Open Dental, Curve Dental, CareStack, or another system, we can work with you. If you are unsure whether we support your platform, just ask.
Clearinghouses
We work with all major dental clearinghouses including Availity, DentalXChange, and Waystar, as well as most others used by dental and orthodontic practices. If your practice uses a different clearinghouse, contact us. We can almost certainly work with it.
Don't see your software listed? No problem. We work with most major practice management platforms and clearinghouses. Contact us and we will let you know if we can accommodate your system.